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Project Accountant


Job Title: Project Accountant

Reports to: Job Cost Manager

Location: 3187 Albion Road, Ottawa, Ontario

Date: May 24, 2017


Work Description

The Project Accountant will participate in the overall delivery of the company’s financial plans and policies. This position will include tasks in accounts receivable, accounts payable, job costing, account balancing, general ledger maintenance and budgetary controls. The performance of the duties must ensure a quality approach to all employees, customers, managers, suppliers and financial institutions. All responsibilities must be performed in a manner consistent with the Taggart Construction Limited vision, mission, and must comply with all company policies and procedures. 

Major Responsibilities:

Project Accountant

  • Process monthly contract progress billings (including quantity, lump sum and time & material)
  • Process miscellaneous billings as required
  • Process monthly subcontract progress billings.  Ensure subcontract invoices match the approved amounts.  Follow-up on any differences. 
  • Ensure required documentation is submitted by subcontractors prior to payment being released
  • Reconcile subcontractor accounts
  • Prepare subcontractor payment cheques
  • Record daily cash receipts in accordance with company policy
  • Understand each job and its’ budget with respect to accounting and reporting for the job
  • Liaise with project managers to maintain monthly job cost reports
  • Send cost reports to PMs monthly for approval
  • Adjust cost forecasts per the project managers’ instructions.  Ensure that they make sense.
  • Prepare job cost analyses as required
  • Assist in preparation of year-end audit file
  • Maintain filing system

Statement of Qualifications:

Knowledge, Skills and Abilities:

  • Post-secondary education in accounting
  • 3-5 years’ minimum work experience in an accounting role.
  • Experience in the construction industry is preferred
  • Ability to problem-solve
  • Strong analysis and reconciliation skills
  • Ability to meet deadlines
  • Effective communication and organizational skills
  • Team player with strong interpersonal skills
  • Knowledge of accounting software, experience with eCMS ERP system by Computer Guidance Corporation would be considered an asset but is not required.
  • Proficient in MS Office (Excel and Word) and Adobe software

Physical/Sensory Effort/Work Environment

  • Providing service to several people or departments, working under many simultaneous deadlines
  • Sitting or Standing for long periods of time at workstation
  • Overtime may be required.







Project Administrator

Job Title: Project Administrator

Reports to: Office Manager

Location: 3187 Albion Road South

Date: May 16th 2017


Work Description

The Project Administrator is a key role in linking the project management team, trades, and site services together. The Project Administrator is responsible for gathering and providing all the documentation required to ensure accurate and timely recording of project revenue, project costs, and for the organization of documentation and records required for each specific project. All responsibilities must be performed in a manner consistent with the Doran vision, mission, and must comply with all company policies and procedures. The Project Administrator, in coordination with the Office Manager, and Project Management team is responsible for carrying out policies and procedures that support the overall successful delivery of the Doran construction projects.

Major Responsibilities:

Project Administrator

Obtain and organize all project documentation including, but not limited to:

  • Issuing and tracking subcontracts, approved project payment certificates, approved change order documentation as they relate to payment certificates or other job progress requirements.
  • Organizing / managing / tracking RFI’s (Request for information).
  • Assisting with the project closeouts including but not limited to obtaining and publishing the certificates of substantial completion, completing the O&M Manuals, obtaining closeout documentation from subcontractors, packaging up, logging and sending project files to storage.
  • Obtaining / managing / tracking subcontractor contract documentation including current WSIB certificates, statutory declarations, health and safety, insurance and Ministry of Labour Form 1000s.
  • Meeting with the project team, consultants and clients for regular project status updates and providing administrative support as required such as taking and distributing meeting minutes.
  • Assisting with the organization of meetings such as the distribution of meeting invitations and ordering snacks / lunch when required.
  • Tracking and distributing site instructions and changes to subcontractors and other parties who may be affected by the change.
  • Reviewing, managing and keeping current the office set of drawings/specifications, updated as per the site instructions.  Print full size drawings to support site when required.
  • Assisting with the management and distribution of shop drawings.
  • Filing of project correspondence in a timely manner, soft and hard copy.
  • Ensuring that all necessary paperwork is forwarded to the appropriate person within deadlines for processing.
  • Preparing and distributing internal communications as requested.
  • Other duties as required to support the administration of construction projects.

Statement of Qualifications:

Knowledge, Skills and Abilities

  • A post secondary education preferably in business administration, or in construction management would be considered an asset.
  • 2-5 years of experience in the construction industry is required.
  • The candidate must possess strong communication skills, both written and verbal communication.
  • The Project Administrator requires strong attention to detail and exceptional organizational skills.
  • Strong time management and planning skills, with an emphasis on quality output.
  • Proficient use of various office based software, including Microsoft Office.
  • Familiarity with Microsoft Project would be considered an asset.
  • Customer focus – professional and helpful demeanour, providing a service to several key stakeholders such as, owners, project managers, customers and consultants.  

 Physical/Sensory Effort/Work Environment

  • Providing service to several people or departments, working under many simultaneous deadlines
  • Sitting or Standing for long periods of time at workstation
  • Overtime may be required for project wrap up or year end.


Site Superintendant

Job Title: Superintendent
Company: Doran Contractors Limited
Reports to: Director of Operations
Location: 3187 Albion Road, Ottawa, Ontario
Date: April 6, 2017

Work Description
The Superintendent is responsible for the overall supervision of construction projects, crews and sub-contractors. They may be responsible for several sites at any given time. The performance of the duties must ensure a quality approach to all employees, customers, subcontractor, general contractors, tenants, managers and suppliers. All responsibilities must be performed in a manner consistent with the Doran Contractors vision, mission, and must comply with all company policies and procedures. The Superintendent in coordination with the Director of Operations and the Project Manager is responsible for identifying issues, designing and carrying out policies and procedures that support the projects and initiatives of the company.

Major Responsibilities:
• Schedule meetings with and manage subcontractors;
• Manage the construction site from the outset, including setting up site office, access, site fencing etc.;
• Assist in developing and maintaining construction, production schedule and site management plan.
• Manage site startup right through to hand over at the end of the project.
• Establish and maintain quality control measures on site;
• Participate in setting up the site safety plan with the company safety officer;
• Provide guidance on how to work in a more safe and efficient manner.
• Aid in all Safety reporting functions. Ensure the timely delivery of reports to Head Office in order to maintain all legislative requirements.
• Provide schedule updates to the Project Manager on a regular basis;
• Review and understand project drawings and specifications;
• The superintendent plans and prepares construction schedules and milestones and monitor progress against established schedules
• Assist with estimates and budget development for projects
• Ensure accurate and timely project close date; adjust working schedules to ensure deadlines are met
• Identify and resolve conflicts within project teams and associated work; create contingency plans to mitigate risk
• Ensure inspections are completed periodically throughout the construction phases to ensure buildings meet specifications of clients
• Select and coordinate subcontractors throughout all phases of projects
• Coordinates all activity between trades and suppliers
• Oversee performance of all trade contractors and review architectural and engineering drawings to ensure accuracy and regulatory abidance.
• Identifying needs for training and facilitates delivery of training.
• Recommending employee actions such as hiring, training, promotions, disciplinary and corrective measures.
• Enforce all Doran Contractor policies and procedures.

Statement of Qualifications:
Knowledge, Skills and Abilities:
• Post-secondary Certificate in Civil Engineering Technologist / Formal Technical training that is relevant to the field.
• A minimum of 5 years’ work experience as a superintendent in the ICI sector.
• Prior experience with Construction Projects such as Condo Buildings, Retirement homes, Multi-Unit Apartment buildings, Retail Developments, Large Commercial Turn-key Buildings, Commercial Fit ups and other similar projects is required.
• Possess a valid driver’s license
• Ability to professionally interact with design professionals, consultants and clients throughout the project;
• Ability to read blueprints, schematics, field drawings and plans
• Strong communication, integration, problem-solving and interpersonal skills
• Ability to cope with high intensity and stressful environments.
• Strong attention to detail.
• Demonstrated success in project delivery and execution of project management methods
• Understanding fundamentals of contracts and experience in managing contractors under the terms of a contract

Physical/Sensory Effort/ Work Environment
• Loud and busy work environment
• Providing service to several people or departments, working under many simultaneous deadlines
• Standing for long periods of time.
• Difficult weather conditions, working outdoors and on site.
• Overtime as required.
Knowledge of Scheduling required

Knowledge of Microsoft Project (an asset)

LEED certification and Green Building Certificates (an asset)

Gold Seal Certification or PMP Certification is considered (an asset)

Project Coordinator

Location: Ottawa

Employment: Full-Time

Experience Required: 5 years in construction administration


Doran Contractors is looking for an enthusiastic Project Coordinator to assists in the administration of various construction projects. General knowledge of shop drawing, RFI's changes and site instructions as they relate to a project is a requirement. Superior administration skills in microsoft office are required to maintain tracking logs for project documentation. Primary role is to assist the project manager in day to day administration of a project. 



  • Assist project manager in day to day activities
  • Review all documentation related to changes and instructions from owner/consultants 
  • Track and distribute instructions and changes to trades
  • Track all RFI's, changes and instructions in spreadsheet format. 
  • Review and track the insurance of shop drawings between trades and consultants. 
  • Create preliminary estimates for changes for review by PM
  • Review, monitor and keep up to date official drawings
  • Assist PM in the project meetings
  • Work with site superintendent to provide office support. 



  • Post- secondary education (CET) is an asset
  • a minimum of 5 years of construction experience is required. 
  • LEED certification & Green building certificate is an asset. 
  • Gold Seal Certification is an asset
  • Proficient in Microsoft Office 
  • Understanding of building drawings/blueprints
  • strong administrative/ organizational skills




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